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Entry Rules & Regulations
1. Application Guidelines
Eligibility and Application: Please read all information carefully before submitting your application.
An applicant may only apply for the World 25K – Elite Race category.
Each applicant must use a single email address for all communication.
Elite Athlete Verification:
Prospective elite participants must email their timing certificates for verification to eliteathlete@procam.in meeting the timing qualification criteria.
Once your eligibility is confirmed, you will receive a unique referral code to access the elite race registration form.
Registration Process:
Registration is exclusively online via the provided link.
The applicable refundable entry fee must be paid during registration. No third parties are authorized to collect entries on behalf of the event promoter, Procam International Pvt. Ltd. (PIPL).
Entry Fees:
Each athlete will have to pay a refundable entry fee of INR 4000/- (Four Thousand only).
Accompanying coaches will also have to pay a refundable entry fee of INR 4000/- (Four Thousand only).
Pre-Submission Checklist: Before submitting your application, please ensure you have:
- Met the minimum age eligibility criteria for the event.
- Completed all mandatory fields marked with an asterisk (*).
- Attached your latest timing certificate.
- Uploaded a recent, clear photograph.
- Provided accurate bank details for prize money and potential refund.
- Paid the required entry fee.
- Agreed to the 'Waiver', 'Consent', 'Entry Rules and Guidelines', and 'Anti-Doping Undertaking'.
ID Verification:
Self-ID verification has been implemented to ensure accuracy and protect participant data.
Indian nationals can verify their full name, date of birth, gender, and nationality via an OTP sent to their Aadhaar or PAN-linked number.
Your middle name is for verification purposes only and will not appear on your race bib, official materials, or be used for event classifications.
Application Discrepancies and Changes:
Any application with discrepancies in the mandatory requirements will be rejected.
Once registered and verified, no requests for changes to your name, gender, or date of birth will be entertained. All details must match your Aadhaar or PAN card.
After successful online submission, you cannot edit your profile. For corrections, please email tsw25k@procam.in or eliteathlete@procam.in.
Application Status:
You can check your application status on the event registration portal 10 working days after the closure of registrations i.e. 5th November 2026.
If you are unable to check your status, please contact our event helpline at +91 8527276694 or email eliteathlete@procam.in.
2. Participation Confirmation
The Indian Elite Athlete field will be limited to 20 participants each in the Men’s and Women’s categories. If the number of verified entries exceeds this limit, the top 20 athletes with the fastest qualifying times will be shortlisted in each category.
Confirmed athletes will receive an email and WhatsApp message within 10 working days after closing of the registration on 5th November 2026.
Only athletes who report on Friday, 18th December 2026 and participate in the race are eligible for a refund of their entry fee. Athletes reporting on Saturday, 19th December 2026 will be eligible for a refund after deduction of one day’s applicable amount.
3. Entry Rejection and Refund Policy
If an athlete’s application is rejected for any reason, the entry fee will be refunded (less an INR 120 processing fee) on or before 1st December 2026.
A full refund (less an INR 120 processing fee) is available only to athletes who participate in the race, and report on Friday, 18th December 2026. The refund will be made on or before 15th January 2027.
Refund discrepancies must be reported immediately to the Elite Athlete Management team. Refund queries will not be addressed after 31st January 2027.
Confirmed athletes who do not participate in the race for any reason are ineligible for a refund.
4. Other Important Points
The right to reject an application for registration is at the sole discretion of PIPL and is non-transferable.
PIPL reserves the right to verify the identity and residence of any confirmed participant. Providing incorrect information will lead to disqualification and forfeiture of all benefits without a refund.
Race day images of all participants will be screened. Any participant not wearing their assigned running number bib will be disqualified from the current and subsequent 2027 edition of the event. PIPL may pursue legal action in cases of impersonation.
Failure to adhere to these guidelines may result in disqualification.
The event promoter reserves the right to amend or alter the terms of the Tata Steel World 25K at any time without prior notice.