Tata Steel World 25K Kolkata | 15th December 2024 | 25 days 17 hours 37 minutes 14 seconds
logo
x
    Tata Logo
    Idfc Logo
    banner
    Home
    /Refund Policy

    ENTRY RULES & REGULATIONS

    ONGROUND ENTRY RULES AND REGULATIONS

    Applicants must thoroughly read the mandate.

    1. Application Guidelines
      1. Please thoroughly go through all information mentioned below prior to submitting your application. Registration confirmation received will be subject to applicable confirmation criteria and the entry rules given herein.
      2. An applicant can apply for only one of the five on-ground, non-elite race categories – 25K, Open 10K, Ananda Run, Senior Citizens’ Run and Champions with Disability; multiple applications will entail all entries not being confirmed. Further, an applicant must apply for the event using a single email address.
      3. An applicant will be confirmed, subject to fulfilling conditions mentioned herein and confirmation qualification criteria (where applicable), only for the race category he/she has applied for.
      4. Applicants can register only via online using this registration link and paying applicable entry fees based on race category opted for. No individual/group has been authorized to collect entries on behalf of the event promoter, Procam International Pvt. Ltd. (PIPL).
      5. Group entries
        • Group entries shall be accepted for the 25K, Open 10K, Ananda Run, Senior Citizens’ Run and Champions With Disability categories. There shall be a minimum of 20 individual entries from the said participative categories to comprise a group.
        • All members of the group must fulfil the minimum age eligibility to apply
        • Click here to know the process of group registrations where the group/corporate is sponsoring the entry fees of its team members/employees.
        • Click here to know the process of group registrations where individual team members/employees will be paying their own entry fees.
        • Click here to know the process of group registration via physical forms.
      6. Before sending in your/your ward’s application, please check if you:
        • have filled in details against all mandatory fields prefixed with ‘*’ in the application form;
        • have paid the requisite entry fees;
        • have agreed to the ‘waiver’, ‘consent’, ‘medical advisory’ and ‘entry rules and guidelines’ in the application form;
        • Have met the minimum age eligibility criteria of the event. Where any discrepancy is found in any of the above-mentioned mandatory requirements, your application will not be confirmed.
      7. Once you successfully submit your online application, details in your online profile cannot be changed/edited by you. For any corrections, please email us at tsw25k@procam.in
      8. On entry confirmation, 25K and Open 10K runners will be further classified into age categories for awards and accolades. For more information, Click here.
      9. The start waves for 25K and Open 10K are indicative and may undergo a change, which will be communicated on the event website post closure of all registrations.
      10. Application Status: An applicant’s application status can be viewed on the event website within 10 working days of registration. If you are unable to check application status online, please contact our event helpline number +91 9867722855 or email us at tsw25k@procam.in
      11. Charity Running Places: Unregistered applicants or individuals who wish to contribute to a NGO/cause of their choice can approach the participating NGOs (registered with the Philanthropy Partner, Impact360) for availing Charity Running Places, which are available by making a donation. Charity Running Places shall be availed till 22nd November 2024 or until charity running places are available.
        • Relevant confirmation criteria will be applicable for the timed race categories
        • Such applicants will also need to submit all the necessary mandatory documents as specified in the application process.
        • For information on Charity Running Places and the list of participating NGOs, write to info@impact-360.org.in or log on to https://www.impact-360.org.in/
    2. Mirchi Get Active Expo & Running Number Bib Collection
      1. In order to collect running number bibs from the Mirchi Get Active Expo (Friday, 13th December and Saturday, 14th December 2024), participants will need to choose their bib collection time slots. Slots will be assigned on a first-come, first-served basis.
        • Confirmed participants residing in Kolkata are requested to choose their bib collection time slots on 13th, allowing time slots available on 14th December for outstation participants to collect their running number bibs.
      2. It is mandatory for all individual participants of the 25K and Open 10K race categories to collect their running numbers personally from the Bib Collection Centre within the Mirchi Get Active Expo. All participants must cross-check their details during bib collection, including the running bib number being collected from the counter at the expo. Confirmed participants must carry along following documents in order to collect his/her number bib:
        1. Application confirmation.
        2. Govt. approved photo ID proof.
      3. In case of unavoidable circumstances, a runner confirmed in any of the above 2 mentioned race categories can send his/her representative to collect running number bib on his/her behalf. Please note, a representative will not be allowed to collect running number bib on behalf of more than ONE participant. The representative must carry along following documents for number bib collection:
        1. Application confirmation.
        2. Govt. approved photo ID proof of the runner.
        3. Govt. approved photo ID proof of the representative.
      4. Group collection for Ananda Run, Senior Citizens’ Run and Champions With Disability participants: A group can send their representative/s to collect the running number bibs on behalf of their team members. Running number bibs of the entire group participating in Ananda Run, Senior Citizens’ run and/or Champions With Disability category/ies will be handed over at one go. Groups need to select bib pick-up slots online. The representative/s need to carry the following documents for collection of number bibs:
        1. Printed copy of group confirmation email sent across to the group’s point person
        2. Printed copy of signed letter on the NGO/company letterhead authorising the representative/s to collect number bibs on behalf of the group.
        3. Govt. approved photo ID proof of the representative.
      5. No running number will be posted to individual mailing addresses for whatsoever reasons. Further, no number bibs will be handed over to any participant post the declared closing hours of the Expo – by 5 p.m. on Saturday, 14th December 2024.
    3. Entry Rejection and Refund Policy
      1. Once an entry is received, no requests for cancellation or refund of application fees will be entertained under any circumstances.
      2. Where your application is rejected for reasons whatsoever, the entry fee component paid will be refunded on or before 25th January 2025. An amount of ₹ 175 will be deducted as processing charges.
      3. Application fees shall not be refunded by virtue of non-participation, including failure by a confirmed participant to collect his/her bib from the Mirchi Get Active Expo or not allowed to run on the race day due to high temperature or being unwell.
      4. Any refund discrepancies must be brought to the attention of the Event registration team immediately. Refund queries will not be entertained post 25th January 2025
      5. For the purpose of Event registration, if a registrant uses a corporate/group code of which he/she is not the authorized and bonafide recipient, PIPL reserves the right to deny their entry/application. In such cases, the registrant will not receive a Bib and shall not be able to participate in the Event on the Race day.
    4. Entry Deferment Policy
      1. Only in the case of the Tata Steel World 25K Kolkata 2024 event is cancelled for reasons whatsoever, would your entry at the Tata Steel World 25K Kolkata 2024 be carried forward, in the same race category, to the subsequently conducted edition of the Tata Steel World 25K Kolkata. No additional entry fees will be charged to such participants. Qualification criteria set for the next edition shall however apply.
      2. In the case where participation in specific race categories needs to be reduced in view of any Government issued protocols, the rule of last-in-first-out will be applied. Such participants who do not get final conformations can defer their entry in the same race category to the next conducted edition of Tata Steel World 25K Kolkata. No additional entry fees will be charged to such participants. Qualification criteria set for the next edition shall however apply.
    5. Other Important Points
      1. Notwithstanding anything mentioned herein, top-up donations, where made at the time of applying for the event, will not be refunded under any circumstance of whatsoever nature.
      2. The right to participate in the event and the rights and benefits available to the applicant under this entry form are at the sole discretion of PIPL, and cannot be transferred to any other person under any circumstances. The applicant alone shall be entitled to the rights and benefits arising out of such confirmation of participation.
      3. Confirmed runner’s identity and proof of residence may be verified by a verification agency hired for validating the details provided by you in the form. Where any information and/or any document provided by an applicant/runner at any point in time is found to be incorrect, participation of the said runner shall be withheld/disqualified and there will be no refund of application fees paid by the runner. All benefits accruing to the said runner as a participant of Tata Steel World 25K Kolkata 2024 shall stand forfeited.
      4. Race day images of all participants will be screened visually after the race and if any of the participants is found not wearing the running number bib allotted to him/her, the participant registered for that bib will be disqualified from the race and the subsequent edition of the event in 2024. Further, Procam International reserves the right to take necessary legal action against the registered participant and the person who has used the running number bib on race day, for impersonation.
      5. Any race day audio, video, or visual recordings made by a participant at the Mirchi Get Active Expo or on race day are to be used only for personal purposes; these cannot be used for any commercial purpose. The official photographer of Tata Steel World 25K Kolkata 2024 is One Glint and individual photographs of runners will be available for sale and download on the event website 48 hours post-closing hours of race day.
    6. Event Promoter reserves the right to amend or alter the terms of the Tata Steel World 25K Kolkata at any point in time without any notice.

    VIRTUAL ENTRY RULES AND REGULATIONS

    1. Application Guidelines
      1. Please thoroughly go through all information mentioned below prior to submitting your application. Confirmation of applications received shall be subject to the entry rules mentioned hereunder.
      2. An applicant can apply for only one of the three Virtual race categories – Virtual 25K, Virtual 10K and Virtual 5 km; multiple applications will entail all entries not being confirmed. Further, an applicant must apply for the event using a single email address.
      3. An applicant shall be confirmed, subject to fulfilling conditions mentioned herein, only for the race category he/she has applied for.
      4. Applicants can only register via online, using this registration link and paying applicable entry fees basis the race category selected. No individual/group has been authorized to collect entries on behalf of the event promoter, Procam International Pvt. Ltd. (PIPL).

        5. Group entries:

        • Group entries shall be accepted for the 25K, Open 10K and Ananda Run categories of Virtual event. There has to be a minimum of 20 individual entries to comprise a group.
        • All members of the group must fulfil the minimum age eligibility of the race category.
        • Click here to know the process of group registrations where the group/corporate is sponsoring the entry fees of its team members/employees.
        • Click here to know the process of group registrations where individual team members/ employees will be paying their own entry fees.
      5. Before submitting in your/your ward’s application (in case the participant is below the age of 18 years), please check if:
        • all details marked as mandatory fields (prefixed with ‘*’ in the application form) are filled;
        • the requisite entry fees have been paid;
        • the ‘waiver’, ‘consent’ and ‘entry rules and guidelines’ have been agreed to in the application form;
        • the applicant meets the minimum age eligibility criteria of the race category chosen. Where any discrepancy is found in any of the above-mentioned mandatory requirements, your application will not be considered for confirmation.
      6. Once you successfully submit your online application, details in your online profile cannot be changed/edited by you. For any corrections, please email at tsw25k@procam.in
      7. Application status: Application status can be viewed on the user’s individual profile on the event website within 10 working days of registration or on or before 12th December 2024, whichever is earlier. If you are unable to check the application status online, please contact our event helpline number +91 9867722855 or email us at tsw25k@procam.in
      8. Finishers of all virtual race categories will get their e-certificate on the registered email id by 30th January 2025.
      9. Participants must choose locations for their virtual run which has adequate mobile/internet connectivity so as to enable the Tata Steel World 25K Kolkata App, to collect your running data - it is advisable to check the same prior to commencing your race. PIPL will not be held responsible for any discrepancy/error in participation data collected from the Tata Steel World 25K Kolkata App or failure to receive participation data from the Tata Steel World 25K Kolkata App, from the participant for any reason.
      10. Participant(s) may be required to submit further proof of identity/age/activity data, as may be required by PIPL, failing which PIPL may, at its sole discretion, disqualify the said participant.
    2. Entry Rejection and Refund Policy
      1. Once an entry is received, no requests for cancellation or refund of application fees will be entertained under any circumstances.
      2. Where your application is rejected for reasons whatsoever, the entry fee component paid will be refunded on or before 30th January 2025. An amount of ₹ 50 will be deducted as processing charges. You will be required to provide your bank details on a link provided by the event’s registration team.
      3. Any refund discrepancies must be brought to the attention of the Event registration team immediately. Refund queries will not be entertained post 30th January 2025.
    3. Entry Deferment Policy

      4. In case where the Tata Steel World 25K Kolkata 2024 edition is cancelled for reasons whatsoever, your entry for the Tata Steel World 25K Kolkata Virtual shall be carried forward, in the same race category, to the subsequently conducted edition of the Tata Steel World 25K Kolkata. No additional entry fees will be charged to such participants. Further, entry fees already paid will not be refunded to the confirmed virtual participant.

    4. Other Important Points
      1. Notwithstanding anything mentioned before, top-up donations, where made, will not be refunded under any circumstance of whatsoever nature.
      2. Please thoroughly go through all information mentioned on the website prior to submitting your application.
      3. PIPL reserves the right to amend or alter the terms of the Tata Steel World 25K Kolkata at any point in time.