OPEN 10K

Confirmation Criteria

Entry to the Open 10K race category will be confirmed based on the ‘confirmation criteria’ explained in detail below:

I] Timed runner

Applicants please note: You must have participated in a distance running event which fulfils the following requirements:

1. The running event must have been conducted on or after 1st December 2022.

2. Timings of only marathon (42.195 km), 25 km, half marathon (21.097 km), 10 km and 5 km distances will be considered to qualify for the Open 10K race category. Timing certificate of a recognized timed relay race, where an individual runner covers a distance of minimum 5 km, will also be considered to qualify for Open 10 KM race category only.

3. To be eligible for confirmation under this criterion your timing certificate needs to show your finish time as specified below.

 4. Applicants will get their confirmation within 10 working days of registration.

5. Applicants can submit timing certificates of only those events wherein Race promoters/organizers need to follow the below-mentioned guidelines, for timing certificates of their races to be considered under confirmation criteria. Where any of the guidelines are not followed by a promoter/organizer, or where there are many issues/complaints relating to timing, distance or technical conduct of the race, Procam may at its sole discretion, not accept the timing certificates of such running events. The decision of Procam in this regard will be final and binding. 

(1) The running event must have been conducted on or after 1st December 2022.

(2) The course is measured either by an accredited World Athletics/AIMS measurer using the calibrated bicycle method https://aims-worldrunning.org/course-measurement.html  OR by a local state athletic association representative using a GPS measurement device. Measurement by GPS device has been found to underestimate course length by approximately 100m over a 10 KM distance so the target reading for a GPS-measured marathon should be 1% more than the advertised distance, i.e., 10.1 km. Equivalent GPS device target lengths for other race distances would be 5 km : 5.05km; Half Marathon:21.31 km; 25km: 25.25km; Marathon: 42.62km. The measurement report must be uploaded onto the official website of the event.

(3) All runners are compulsorily timed using the RFID technology.

a. Timing tags must have been securely pasted to the running number bibs before handing them over to the runners – timing tags must not be handed out loose to the runners.

b. The provisional timing results are displayed on the website within 12 hours of the published close hour of the race.

c. Final race results should be available on the event website and verifiable online.

6. The qualification timings mentioned above (point 3) will be considered only for confirmation eligibility of an applicant in the Open 10K race category. Timing results, rankings and certificates of the Tata Steel World 25K Kolkata 2024 will be generated only for runners who complete the 10K distance within 1 hour 30 minutes from their start time.

7. Please note, accepting timing certificates of an event for entry confirmation is at the sole discretion of the Event Promoter, Procam International.

8. Guidelines for race promoters/organizers of running events –

Race promoters/organizers need to follow the below mentioned guidelines for timing certificates of their races to be considered under confirmation criteria. Where any of the guidelines are not followed by a promoter/organizer, or where there are many issues/complaints relating to timing, distance or technical conduct of the race, Procam may at its sole discretion, not accept the timing certificates of such running events. The decision of PIPL in this regard will be final and binding. 

i. The running event must have been conducted on or after 1st December 2022.

ii. Please note your running event cannot state verbally or in writing, expressed or implied, as an official qualifier to the Vedanta Delhi Half Marathon across any forms of communication.

iii. The course must be measured by an AIMS ratified/local state athletic association representative; and the measurement report must be uploaded on the official website of the event.

iv. All runners are compulsorily timed using the RFID technology.

(a) Timing tags must have been securely pasted to the running number bibs before handing over to the runners – timing tags must not be handed out loose to runners. 

(b) In addition to the timing mats at the start and finish gates, the course should have the following minimum number of mats on the course (split points) –

(a) For a full marathon course (42.195 km) – at least 3 split point timing mats.

(b) For a 25 km course – at least 2 split point timing mats

(c) For a half marathon course (21.097 km) – at least 2 split point timing mats

(d) For a 10 km & 5 Km course – at least 1 split timing mat.

(c) The provisional timing results are displayed on the website within 12 hours of the published close hour of the race. Results and timing certificates should be available for verification by Procam on the website.

(d) Final Race results should be available on the event website and verifiable online. Such final results must also include timings of runners recorded on the minimum number of split points as mentioned in point iv(b) above.

v. Adequate verifiable mechanisms are required to be put in place to verify that the Tata Steel World 25K Kolkata 2024 applicant is the runner who registered and ran at the running event in question.

vi. Runners with results that show timings of lesser number of split points/split point timing data not available, such timing results/certificates will not be considered for the Tata Steel World 25K Kolkata.

vii. In case it is observed that there are a substantial number of finishers with one or more timing split point missing data/data not available, Procam may at its sole discretion not accept timing certificates of such running events. The decision of Procam shall be final and binding. 

viii. The organizer/promoter to give a written declaration to Procam confirming the 

following–

(a) The technical conduct of the race in question is being assisted by the local/state athletics federation.

(b) Number of timing mats used (in addition to mats at start and finish gates) and the course map specifying locations where mats are placed (indicating kilometer point) on the course map of timed race categories.

(c) The course has adequate verifiable anti-cheat mechanisms, including timings mats at split points, functional cameras at important junctions, throughout the duration of the race with footage available for verification and officials present at crucial junctions.

(d) It is advised that the final timing results declared for all timed categories be shared with Procam International in an excel file capturing the appended details of all finishers of the race, at tsw25k@procam.in. This is required for the verification of results

a. First Name, middle name & Last Name

b. Bib no.

c. Gender

d. All Split point timings data including Start point.

e. Net finish time

f. Rank 

II]   Women’s Criteria

To encourage women's participation there are a limited number of running places reserved for women applicants who cannot produce a timing certificate as mentioned above under women’s criteria (without prior timing). Registration in this criterion will be on a first come first served basis.

III] General Criteria

Where your application cannot be confirmed in or does not fall under either of the above two criteria for reasons whatsoever, with the exclusion of the application being rejected or is an invalid one, your application will be under the general category where limited applications are accepted. Applications under general category will be accepted on first come first served basis and the event promoter will stop accepting applications as and when the limited running spaces kept aside for "General Category" are filled.

IV] Charity Running Places

NGOs registered with the event's philanthropy partner, Impact360, have been allotted limited charity running places, which can be availed by applicants directly through the participating NGOs. Charity running places will be available with the participating NGOs for a donation from Thursday 19th September 2024 till Friday 29th November 2024, or until charity running places last, whichever is earlier.  Applicants, under charity running places, will also need to submit – Mandatory documents required for application submission, eg: Govt. approved personal photo identification document.

For information on Charity Running Places and the list of participating NGOs, write to info@impact-360.org.in or log on to https://www.impact-360.org.in/

All applicants and confirmed participants of the Tata Steel World 25K Kolkata 2024 are requested to visit the event website: https://tatasteelworld25k.procam.in/ for regular updates.